1. Who we are
ClockRota is a staff scheduling and clock-in service for UK hospitality businesses. It is operated by:
Myles Chubb (trading as ClockRota)
Flockton, Huddersfield, WF4 4BA
Email: hello@clockrota.com
Website: clockrota.com
For the purposes of UK data protection law, we are the data controller for information collected through this website.
2. What information we collect
2.1 Waitlist sign-ups
When you join our waitlist, we collect:
- Your first name
- Your email address
- Type of business (café, restaurant, pub, or other)
- Approximate number of staff
This information is collected via a form provided by Tally (see section 5 on third parties).
2.2 Website usage
Like most websites, our hosting provider (Vercel) may collect basic technical information when you visit — such as your IP address, browser type, and pages visited. This is standard server log data used for security and performance purposes. We do not use this to identify you personally.
2.3 Information you send us directly
If you contact us by email, we will hold the information you provide in order to respond to your enquiry.
3. Why we use your information
| Purpose | Legal basis (UK GDPR) |
|---|---|
| To add you to the waitlist and contact you about ClockRota's launch | Consent — you opted in by completing the form |
| To send you early access details and product updates (pre-launch) | Consent — you opted in by joining the waitlist |
| To respond to enquiries sent to us by email | Legitimate interests — responding to direct contact |
| To understand what types of businesses are interested in ClockRota | Legitimate interests — informing product development using aggregated, non-identifiable trends |
We will not use your information for any other purpose without asking you first.
4. How long we keep your information
- Waitlist data — we will keep your details until ClockRota launches. Once the app is live, we will contact you with early access information and then delete waitlist records within 90 days of launch, or sooner if you ask us to.
- Email correspondence — we keep emails for up to 2 years for reference, then delete them.
- Server logs — retained by Vercel for up to 30 days for security purposes.
5. Third parties we share data with
We do not sell your personal data. We share it only with the service providers listed below, who process it on our behalf:
| Service | Purpose | Where data is held |
|---|---|---|
| Tally (tally.so) | Collects and stores waitlist form responses | EU (GDPR-compliant) |
| Vercel | Website hosting and content delivery | EU and US (Standard Contractual Clauses in place) |
| Google Fonts | Loads the Poppins typeface used on this site. Google may log your IP address when fonts are requested. | Google infrastructure (Google's privacy policy applies) |
All third parties are required to keep your data secure and use it only for the specific purpose we have engaged them for.
6. Your rights
Under UK GDPR, you have the following rights in relation to your personal data:
- Right to access — you can ask us for a copy of the information we hold about you.
- Right to correction — you can ask us to correct inaccurate information.
- Right to erasure — you can ask us to delete your data. We will do so promptly unless we have a legal reason to keep it.
- Right to withdraw consent — where we process data based on your consent (e.g. the waitlist), you can withdraw that consent at any time. This won't affect anything we did before you withdrew it.
- Right to object — you can object to processing based on legitimate interests.
- Right to restrict processing — in certain circumstances, you can ask us to limit how we use your data.
- Right to data portability — you can ask for your data in a commonly used, machine-readable format.
To exercise any of these rights, email us at hello@clockrota.com. We will respond within one month.
If you are not satisfied with how we handle your request, you have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.
7. Cookies
Our website uses a small number of cookies and similar technologies:
- Google Fonts — loading fonts from Google's servers may result in a cookie or IP log entry on Google's infrastructure.
- Tally — the waitlist form embed may set a session cookie to operate correctly.
- Vercel — our hosting provider may set a technical cookie for routing and performance.
We do not currently use any advertising, tracking, or analytics cookies. If this changes, we will update this policy and add a cookie consent banner.
8. Data security
We take reasonable technical and organisational steps to protect your personal data. Our website is served over HTTPS, and we use established third-party services with their own security practices. No method of transmission over the internet is completely secure, but we do our best to protect your information.
9. Children's privacy
ClockRota is a business-to-business service and is not directed at children. We do not knowingly collect personal data from anyone under the age of 16. If you believe we have inadvertently collected such data, please contact us and we will delete it promptly.
10. Changes to this policy
We may update this privacy policy from time to time — for example, when we launch the full ClockRota app and begin processing additional categories of data (such as staff clock-in times and employment details). We will update the "Last updated" date at the top and, where changes are significant, notify waitlist members by email.
11. Contact us
For any privacy-related questions or requests:
ClockRota
Email: hello@clockrota.com
Website: clockrota.com