The affordable scheduling app for cafés, restaurants, and pubs. Build your rota in minutes. Let staff clock in from their phone. No spreadsheets. No WhatsApp. No faff.
Early interest from hospitality owners across the UK
| Staff | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
| Sarah K. | — | — | — | ||||
| James T. | — | 10–18 | 10–18 | — | 10–18 | 10–18 | — |
| Priya M. | 7–15 | 7–15 | 7–15 | 🏖 Leave | 🏖 Leave | — | — |
| Marco D. | — | — | |||||
| Aisha R. | 9–17 | — | 9–17 | 9–17 | — | 10–18 | 10–16 |
Small hospitality businesses are stuck between pen-and-paper chaos and enterprise software that costs more than their coffee supplier. ClockRota is built for the gap in the middle.
Staff miss shifts because the rota is buried in a WhatsApp group. ClockRota notifies every staff member the second you publish.
Clock-in sheets, crossed-out times, guesswork at payroll. ClockRota records actual hours automatically — GPS-verified, PIN-confirmed.
You find out you've blown the wage budget when the accounts come in. ClockRota shows your wage cost in real time as you build the rota.
Who's had how many days? ClockRota tracks statutory 28-day entitlement per staff member automatically — no spreadsheet required.
RotaCloud, Deputy, Planday — all excellent, all £50–£200/month for a team of 12. ClockRota costs a fraction of that, with no setup fees.
Staff swap shifts via group chats, and you find out after the fact — if at all. ClockRota routes all swaps through you for approval.
ClockRota gives independent hospitality operators the tools that were previously only accessible to chains — at a price that actually makes sense.
No IT department. No training session. If you can send a WhatsApp message, you can use ClockRota.
Add your business details, define your roles (Barista, Chef, Bar, etc.), and invite your team. Takes about 10 minutes.
Drag and drop shifts onto a weekly grid. See unavailability, approved leave, and wage costs — all in one view.
Hit Publish. Every staff member is notified instantly — push notification or email, whichever they prefer.
Staff tap a link on their phone, enter their PIN, and they're clocked in. GPS-verified. No app to download.
ClockRota is built around the real daily workflow of a small hospitality business.
Visual weekly grid. Build, move, and resize shifts in seconds. Colour-coded by role so you can see the whole picture at a glance.
Staff clock in from their own phone via browser — no app needed. Location is quietly checked against your venue address.
Your estimated wage spend updates in real time as you schedule shifts. Own your costs before the week starts, not after.
Staff are notified the moment you publish the rota — via push notification or email. No more "I didn't know I was on."
See exactly how long each person worked versus what was scheduled. Overtime is flagged automatically.
Export hours to CSV or Excel in one click. Drop it straight into your existing payroll process. No re-keying.
UK statutory 28-day entitlement tracked per staff member, automatically. No more manual calculations or guesswork.
Staff request swaps with each other. You approve or decline. All the negotiation happens in the app, not your DMs.
No personal device? No problem. Lock a tablet at the counter — staff tap their name and PIN to clock in and out.
Pay a small base fee, then a low per-person charge as your team grows. Cancel any time.
Covers your first 5 staff members
Per person above 5
A café with 12 staff pays
vs £50–£200+ with other tools
🎉 Early waitlist members get 3 months free when we launch.
For a 12-person team, ClockRota costs less than a quarter of the closest competitor.
| For a 12-person venue | RotaCloud / Deputy / Planday | ClockRota ✓ |
|---|---|---|
| Monthly cost | £50 – £200+ | £20.42 |
| Setup fee | Often £100 – £500 | None |
| Annual contract required | Often yes | No |
| Clock-in included | Usually an add-on | Yes, always included |
| UK holiday tracking | Sometimes an add-on | Yes, always included |
| No app download for staff | Rare | Yes — browser only |
| Built for small UK independents | Not the focus | Yes — it's all we do |
ClockRota is in development. Leave your details and we'll reach out before public launch — early members get 3 months free.
No spam. We'll email you once before launch with early access details. Unsubscribe any time.
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